Exclusions

Please see below for the procedures to follow in the event of a child being excluded, either temporarily or permanently.

From May 2022 the way that schools log Exclusions has changed. All schools have been asked to supply the details of one main contact person as a user for their school. Instructions are sent to the school’s main contact person to enable them to manage their schools access to the new portal to allow them to add additional users and to record exclusions for their school.

If your school does not have a user account for the Capita ONE Exclusions Portal, please submit a request on Let's Go Direct giving the following details for the main exclusions contact person:

  • Forename
  • Surname
  • Email address (this must be for your school’s domain)
  • School DFE number
  • School name

All users of the Capita One Exclusions Portal are required to complete and submit an online Security Declaration.

If your school already has an account, but you have not been given access, please liaise with relevant colleagues in your school as they will be able to create an account for you. 

Details of how to add additional users for your school can be found in this guidance document:

Procedures

  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Exclusions Portal for Schools - Exclusions guidance (PDF 2.2MB)
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the length of the pupil’s exclusion
  5. Mark the register - Code E
  1. ​Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools - See Exclusions guidance (PDF 2.2MB)
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the first 5 days of the pupil’s exclusion
    (Schools are responsible for arranging 6 day provision for fixed exclusions over 5 days)
  5. Mark the register - Code E
    If alternative provision made use Code B (Education off site) or Dual (Dual registration)
  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent)
  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools - See Exclusions guidance (PDF 2.2MB)
  3. Notify the pupil's parents
  4. Provide and mark relevant work for the first 5 days of the pupil’s exclusion
    (Schools are responsible for arranging 6 day provision for fixed exclusions over 5 days)
  5. Mark the register - Code E
    If alternative provision made use Code B (Education off site) or Dual (Dual registration)​
  1. Log the exclusion in your MIS system (e.g. SIMS or equivalent).

  2. Log the exclusion on the Capita ONE Exclusions Portal for Schools - see Exclusions guidance (PDF 2.2MB)

  3. If you have any problems logging the exclusion or need advice please email the relevant Local Authority for your school:
    North Northants - eesadmin.ncc@northnorthants.gov.uk         
    West Northants - eesadmin.ncc@westnorthants.gov.uk

  4. Use the 'Notification of Permanent Exclusion' online form to notify the relevant Local Authority:

  5. Notify the pupil's parents.

  6. Provide and mark relevant work for the first 5 days of the pupil's exclusion (schools are responsible for arranging 6 day provision for fixed exclusions over 5 days, until the pupil is officially removed).

  7. Mark the register - Code E until alternative provision made, then Code B (Education off site) or Dual (Dual registration).
    Pupils who are permanently excluded must not be deleted from either the admission register or the attendance register until any appeal process has been completed.

Find out more

The DFE website has further information on attendance codes and pupil registration regulations.