Hartwell Primary School

School Lane, Hartwell, NN7 2HL

Oversubscription admission criteria

The Governors will give priority to children with an Education Health Care Plan (EHCP) which names the school as the most appropriate school in meeting the needs of the child.

When the school has more applications than there are places available, the Governors will admit pupils according to the following criteria listed in order of priority:

  1. Looked After Children and Previously Looked After Children
  2. Children with specific medical and social needs where professionals have clearly identified that the school can best meet the needs of the child (see social/medical need definition/evidence required below)
  3. Children of teaching staff employed by the Academy at the date of admission (see definition below)
  4. Children living with their parents/legal guardians in the civil Parish of Hartwell who also have a sibling attending the school at the time of admission (see definitions below)
  5. Children living with their parents/legal guardians in the civil Parish of Hartwell (see residence definition below)
  6. Children with a sibling attending the school at the time of admission (see definition below)
  7. Other children

Tie breaker

Where the admission number is exceeded in any one criterion, applications will be prioritised on the distance from the child’s home to the address point of the school with priority being given to the children who live closer to the school.

Distances are measured on a straight line basis from the address point of the child’s home to the address point of the School, using a Geographical Information System.

In the case where there are multiple applications from the same shared dwelling (e.g. Flats) or where there are two homes where the distance from the address point of the home to the address point of the school (using the system referred to above) is identical, random allocation, supervised by a suitable independent person, will be used to decide the priority in which applicants are selected in the event of a tiebreaker.

Social or Medical needs

If you believe that your child has exceptional medical or social needs, you will need to provide evidence of this from an appropriate professional. The evidence must be provided by the application deadline of 15th January. The needs must relate to your child and the evidence must detail how the needs of your child can only be met at your preferred school. This can be sent in a sealed envelope if you prefer. If accompanied by a professional’s letter, they MUST demonstrate in their judgement why Hartwell Primary School can meet your child’s needs, and also demonstrate why other local schools cannot meet your child’s needs. It is not sufficient for a professional to say in their judgement only Hartwell Primary School can meet your child’s needs, they must state why schools B or C cannot meet the needs. The decision as to whether the application is met by this criterion is made by the School Governors.

Residency Definition

The child’s place of residence is the address of the parent or legal guardian with whom the child spends the majority of time during the school week. Parent(s) or legal guardian(s) may be asked to produce evidence of residency or home address at any time during the admissions process.

Definition of Staff

Staff is defined as where the permanent member of teaching staff has been employed at the school for two or more years at the time at which the application for admission to the school is made.

Definition of Siblings

The definition of a brother or sister, sometimes referred to as a sibling:

  • A brother or sister sharing the same parent
  • A half-brother or half-sister, where two children share one common parent
  • A step-brother or step-sister, where two children are related by a parent’s marriage
  • Adopted children
  • Foster children

A brother or sister must be living at the same address when the application is made.

Multiple Births

Where the final place in any year group is offered to one of twins or other multiple births it is the responsibility of the parent(s) to decide which child, if any, will take up the place.