Who we are

​Planning Services at the county council deals with the processing and determination of planning applications related to minerals and waste planning and the county council's own development. It is also responsible for maintaining an up to date Minerals and Waste Local Plan.

Northamptonshire County Council (NCC) is the Data Controller for the purpose of the General Data Protection Regulations, i.e. we are responsible for, and control the processing of, your personal information.

Contact details of the Data Protection Officer:

What is the legal basis for us to process your data?

  • Public task – in the public interest or in the exercise of official authority.

Why and what personal data do we collect about you?

We ask for your personal data so we can deliver our service, keep you updated on progress and to ensure that we meet our statutory obligations.

The information we may collect includes but is not limited to:

  • name
  • address
  • phone numbers
  • email address

How we protect and use your personal data

All personal data we collect from you complies with the data protection principles, as stated in data protection legislation (the Data Protection Act 1998 (DPA) and the General Data Protection Regulation) and Northamptonshire County Council's Data Protection Registration with the Information Commissioner's Office. For a full list please check the ICO website.

Any personal data in relation to representations that are made on planning applications or on local plan consultations will be held as an electronic record on a database system managed by our software supplier Idox (for planning applications) or Inovem (for local plan consultations). The records maintained within the database are only seen by staff who need to see any of the personal data provided so they can do their job. The security of the data follows NCC policies on Information Management.

Due to statutory regulations relating to town and country planning please note that representations on planning applications or local plan consultations cannot be treated as confidential. However, addresses, telephone numbers, email addresses and signatures will be redacted.

Sharing personal data

Sometimes it is necessary for the council to share information you have provided with other organisations. This typically will be where an organisation plays a role in providing a service to the county council. For example, where we commission another organisation to maintain an IT application.

How long do we keep your records?

We will keep the personal data for no longer than is appropriate and statutory regulations and the council's retention schedule will be used for this purpose.

Your rights

You have the right to ask us to stop processing your personal data. Where possible, we will do as you ask, but we may need to hold or process personal data to comply with statutory regulations, or for representations on planning applications or local plan consultations to remain valid.